Privacy and security in Bearly

Bearly gives you controls for deciding what context enters a private AI chat, protecting sensitive projects, and removing local or account data. This guide explains those visible controls. For a concise overview, read Private AI in Bearly. For the legal terms governing personal information, read the Privacy Policy.

Decide what to share with a chat

Your message, the relevant conversation context, and anything you attach can be sent to the AI model handling your request. Enabled tools may bring in more information, such as local files, connected-account records, website content, or screenshots of your display. Running a tool locally does not mean its results stay only on your device.

Before sending sensitive work:

• Check the selected model and the files attached to the message.
• Remove information the task does not require.
• Check whether the chat is using Standard or Full access, and read any permission request before selecting Allow.
• Tell Bearly to pause before consequential actions such as sending, submitting, purchasing, or overwriting a file.

Full access skips ordinary tool-approval prompts for enabled external tools in this chat on this device. It does not connect accounts, enable disabled tools, or change the purposes for which Bearly uses personal information. See Choose how Bearly uses external tools to return to Standard or remove saved approvals.

Managed-team policies can limit the models and features available to a member. Organization administrators also control eligibility for Full access; granting eligibility does not activate a chat or give an administrator access to its private content. If a control is missing or locked, ask an organization administrator whether a policy applies.

Limit chats to zero-retention models

Every model in the picker shows whether its provider retains your prompts and responses. Turn on App Settings → Settings → Privacy → ZDR models only to restrict chats, and their automatic fallbacks, to models whose providers keep nothing after processing a request.

See Use zero-data-retention models for what the setting covers and what it does not.

Turn on unitemized billing

Turn on App Settings → Settings → Privacy → Unitemized billing to keep one rounded usage total per day instead of a record of each request’s model, cost, and time. See Turn on unitemized billing for how it works and what it doesn’t cover.

Control personalization and memory

Open App Settings → Chats → Personalization to decide whether Bearly includes your profile in conversations. When Personalization is on, the Name, Occupation, and About you information you provide is shared with AI models in your conversations. Turn it off when you do not want that profile context included.

The Memories control determines whether a chat can draw on earlier Bearly conversations. In a project, you can limit memory to that project or allow searches across all chats. Select Off when the current conversation should not use remembered context.

Learn more in Memory & Search.

Password-protect a project

Project password protection is useful when access to a project should require a separate password.

Open the project, select Settings, then select Protect beside Encryption. The password must contain at least eight characters.

Bearly cannot recover a forgotten project password

Without the password, the protected project and its data cannot be recovered. Store it somewhere appropriate before enabling protection.

You can select Lock, Change, or Remove beside Encryption from the same settings page. See Project Encryption for the complete procedure.

Review desktop access

In Standard, desktop features ask for approval when the requested access is not covered by a saved approval. Full access skips eligible Bearly action approvals.

• Computer Use can observe or control the desktop. Saved approvals have the duration you selected. Stop ends the current task without changing the permission mode or removing saved approvals; Clear all permissions returns to Standard and removes them.
• macOS may separately require Accessibility, Screen Recording, or microphone permission. Those operating-system permissions remain under your control in System Settings.
• A managed-team policy may disable desktop features even when the operating system permits them.

Close or hide unrelated sensitive windows before allowing full-desktop access. See Use your computer with Bearly for its permission and stopping controls.

Lock local access or sign out

Open your account menu and follow App Settings → Account.

• Lock all data locks password-protected work on the current device. You will need to enter the relevant passwords again.
• Log out clears local Bearly data and signs you out. You will need to sign in again.

Both actions show a confirmation before continuing.

Delete your account or request privacy help

On web, desktop, iOS, and Android, open App Settings → Account and select Delete beside Delete account. Bearly shows what will be deleted and which restricted billing or compliance records must be retained, then sends a short-lived verification code to the account email. Verified deletion is scheduled 24 hours later and can be canceled in the same screen until Bearly sends the final one-hour reminder. See Delete your Bearly account before continuing.

For a copy or correction of your personal information, deletion help when you cannot sign in, or another privacy question, contact support@bearly.ai.

Read the governing terms

• Privacy Policy explains what information Bearly collects, why it is used, when it may be shared, retention, and privacy rights.
• Terms of Service explains the conditions for using Bearly.

If this guide and a legal policy appear to differ, the legal policy governs.