Project Encryption
Project Encryption allows you to password-protect your projects, ensuring that sensitive documents, data, and resources remain secure and private. When a project is encrypted, all documents and data within it are protected and require a password to access.
If you forget your password, there is no way to recover your encrypted documents and data. Make sure to store your passwords securely and consider keeping a backup of important information.
Key Features
- Password Protection: Secure your projects with a password of your choice
- Automatic Encryption: All documents and data in an encrypted project are automatically protected
- Persistent Security: Encrypted projects remain locked until the correct password is entered
- Flexible Management: Add or remove encryption from existing projects at any time
When to Use Project Encryption
Project encryption is ideal for:
- Sensitive Business Discussions: Protect confidential company information, strategies, or financial data
- Personal Privacy: Keep private conversations about health, finances, or personal matters secure
- Client Work: Safeguard client information and project details
- Legal or Medical Information: Protect sensitive professional communications
- Research Projects: Secure proprietary research, data analysis, or intellectual property
Setting Up Project Encryption
Access Project Settings
Navigate to your project and click on the settings icon or access the project settings page.
Enable Encryption
In the Security section, click “Add Password Protection” to encrypt your project.
Set Your Password
Enter a strong password that you’ll remember. This password will be required every time you want to access the project. Click “Set Password” to complete the encryption setup.
Accessing Encrypted Projects
Select Encrypted Project
Click on an encrypted project in your sidebar. You’ll see a password prompt instead of your project content.
Enter Password
Type your password to unlock the project and access your documents and data.
Access Granted
Once unlocked, you can access all documents and features within the encrypted project normally.
Removing Project Encryption
Access Project Settings
Open the settings for the encrypted project you want to unprotect.
Navigate to Security Settings
Find the Security section in your project settings.
Remove Password Protection
Click “Remove Password Protection” to unencrypt your project.
Locking Encrypted Projects
You can manually lock an encrypted project at any time:
- Access Project Settings: Navigate to the project settings page for the encrypted project you want to lock
- Click Lock Project: In the Password Protection section, click the “Lock Project” button
- Immediate Protection: The project becomes inaccessible immediately and will require the password for future access
Important Considerations
- Encrypted projects remain unlocked during your current session
- You must manually lock projects or log out to secure them again
- You can manually lock projects at any time for additional security
Tips for Best Results
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Use Descriptive Project Names: Even encrypted projects should have clear names so you know what they contain
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Group Related Encrypted Content: Keep related sensitive documents and data in the same encrypted project
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Regular Security Reviews: Periodically review which projects need encryption and update passwords as needed
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Backup Strategy: For critical information, consider keeping encrypted backups outside of Bearly as well
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Team Considerations: If sharing projects becomes available in the future, plan your encryption strategy accordingly
Project encryption is designed to protect your privacy and sensitive information. Always follow your organization’s security policies and best practices when handling confidential data.