Project Documents
Project Documents allow you to upload files to a project that can be automatically referenced in chats belonging to that project. When you upload files to your project, they become instantly available as context for all conversations within that project.
How it Works
When you add documents to a project, Bearly automatically:
- Extracts text content from various file types for search and analysis
- Generates embeddings for semantic search capabilities
- Processes file-specific content (code analysis, PDF text extraction, image recognition)
- Stores analysis results for fast retrieval during conversations
Files are analyzed using multiple processing engines and the results are stored for future reference, making your documents instantly searchable and contextually relevant.
Supported File Types
Project Documents supports a wide variety of file formats:
- Documents: PDF, Word (.docx), PowerPoint (.pptx), Excel (.xlsx)
- Text Files: TXT, Markdown (.md), CSV
- Code Files: JavaScript, Python, TypeScript, and many more
- Images: JPG, PNG, GIF, WebP
- Media: Audio and video files for transcription
Adding Files to Your Project
There are several ways to add files to your project:
Upload Button
- Navigate to your project’s Documents section
- Click the Upload button in the top right
- Select one or multiple files from your computer
- Files will automatically begin processing
Drag and Drop
- Open your project’s Documents section
- Drag files directly from your computer into the file area
- Drop the files to begin the upload process
Managing Your Files
View Modes
- Grid View: Visual thumbnails with file icons
- List View: Detailed table with file names, sizes, and dates
File Operations
- Search: Use the search bar to quickly find specific files
- Select Mode: Enter select mode to choose multiple files for batch operations
- Delete: Remove individual files or delete multiple files at once
File Details
Click on any file to view:
- Processing status for each analysis engine
- File metadata and properties
- Content preview when available
- Processing history and results
Processing Status
After uploading, each file goes through several processing stages:
- Text Extraction: Extracting readable content for search and analysis
- Metadata Analysis: Analyzing file properties, creation date, and structure
- Content Indexing: Creating searchable indexes for fast retrieval and semantic search
You’ll see processing indicators next to files that are still being analyzed.
🚀 Using Your Documents for Research
Once you’ve uploaded documents to your project, you have two powerful ways to work with them:
Automatic Context in Project Chats
Your uploaded documents are automatically available in all chats within that project. The AI can reference document content, search across files, and answer questions based on your specific documents without any additional setup.
Advanced Document Research
Want detailed analysis with citations? Check out Document Research to learn how to upload documents directly to chat conversations and get detailed answers with precise citations linking back to the source material.
Key differences:
- Project Documents (this page): Files uploaded to your project provide automatic context for all project chats
- Document Research: Files uploaded to specific chats enable detailed Q&A with citations and source references
Example Use Cases
Research Projects
Upload research papers, company filings, and academic articles to create a comprehensive knowledge base for your project discussions.
Work Documentation
Add company policies, technical specifications, and project requirements to ensure consistent, accurate responses based on your organization’s information.
Personal Knowledge Base
Upload personal notes, bookmarks, and reference materials to build a searchable library for your projects.
Best Practices
- Organize by project: Keep related documents together in the same project
- Use descriptive filenames: Clear names make files easier to find and reference
- Regular cleanup: Remove outdated or irrelevant files to keep your project focused
- Monitor processing: Wait for files to finish processing for optimal search results
Project Documents transform your uploaded files into an intelligent, searchable knowledge base that enhances every conversation in your project.