Settings reference
This page walks through the Settings window pane by pane. Each table lists the control’s exact label, its options and default, and what it changes, with a link to the page that explains it in depth.
Open Settings
Section titled “Open Settings”- Press ⌘ , on a Mac, or Ctrl , on Windows and Linux. Settings opens at the pane you used last.
- Open the account menu at the bottom of the sidebar and select App Settings.
- In a chat, select the sliders icon beside the composer, then Chat Settings. This opens This Chat.
- The account menu’s Billing & Pro opens Billing, and Developers opens API Keys.
- In the model picker, the ZDR on · Some models hidden banner’s Change link opens Privacy & Security.
The window is titled Settings. Panes are grouped under Chats, Settings, Desktop, and Developer. On a narrow screen, a menu at the top replaces the side list.
Changes save on their own. The header shows Saving…, then Saved. If a save fails it shows Not saved, and hovering shows why. Settings stays open while a change hasn’t saved, so check your connection and try again. For text boxes such as Instructions, click outside the box to save.
Which panes you see
Section titled “Which panes you see”| Section | Pane | Shown when |
|---|---|---|
| Chats | This Chat, New Chats, Personalization | When you open Settings from chat |
| Chats | Voice | Your organization allows voice calls |
| Chats | Dictation | Your organization allows dictation |
| Settings | Appearance, Privacy & Security, Billing, Account, Devices | Always |
| Settings | Get Desktop App | On the web, a phone browser, or the iOS app |
| Settings | Skills | Skills are allowed for you |
| Settings | Connectors | Your organization allows connectors |
| Settings | Usage | On a paid plan |
| Settings | Phone & SMS | Your organization allows text messages |
| Desktop | Desktop, Runtime, Chrome Extension | In the desktop app |
| Desktop | Browser | In the desktop app, when Bearly Browser is available to you |
| Developer | API Keys | Your organization allows Developer API access (on unless an admin turns it off) |
| Developer | Modules | Your organization’s policy turns on Personal remote modules |
There’s no notifications pane and no setting for the app’s display language. Reply language is under Language in This Chat and New Chats.
This Chat
Section titled “This Chat”“Settings for this conversation only. Changes here don’t affect other chats.” A row disappears when your project or organization locks it. See Chat settings.
| Control | Options and default | What it does |
|---|---|---|
| Model | Models available to you. Default: the chat’s current model. | The model that answers in this chat. See Models. |
| Language | Default, or a language such as English, English (UK & AU), French, German, Hindi, Japanese, Mandarin Chinese, Portuguese, Spanish, and more | The language replies are written in |
| Response Style | Normal (default), Classic, No Style, Learning, Concise, Explanatory, Formal | Tone and length of replies |
| Memories | Off, Auto. Default comes from New Chats. | Whether the chat recalls earlier conversations |
| Web Search | Off, Auto. Default comes from New Chats. | Whether the chat searches the web on its own |
| Reasoning Effort | Default, None, Low, Medium, High, Extra High | How much the model reasons before answering |
| Instructions | Free text (“Custom instructions for this chat…”) | Standing directions for this chat |
| Temperature | Factual (0.5), Default (1), Creative (1.5), or a slider from 0 to 2 | How focused or varied replies are. Above 1.5: “High temperatures may produce incoherent output.” |
| Reset all to defaults | Button. Appears once this chat has its own value for any row. | Returns this chat to your New Chats settings, then reapplies project and organization rules |
New Chats
Section titled “New Chats”“These settings apply to all new chats by default.” It has the same rows as This Chat, plus Recommended under Model, which is the default and lets Bearly choose. Defaults: Response Style Normal, Memories Auto, Web Search Auto. In a project chat this pane reads “Default settings are not available in project chats. Use Project Settings to configure.” Saved to your account. See Projects.
Personalization
Section titled “Personalization”“Tell the AI about yourself so it can tailor responses to your needs.” Saved to your account.
| Control | Options and default | What it does |
|---|---|---|
| Personalization | Switch, off by default | “Include your profile context in your chats.” |
| Name | Text. | “How should the AI address you?” |
| Occupation | Text | “What do you do?” |
| About you | Text | “What should the AI know about you?” |
“This is shared with AI models in your conversations.” The fields are unavailable while the switch is off. Bearly adds what you enter here to your chats only while the switch is on. See Privacy and security controls.
“Voice calls use this model to listen, answer, and run actions. Calls use your plan allowance.”
| Control | Options and default | What it does |
|---|---|---|
| Model | Voice models available on your plan | The model for your next voice call (“Takes effect on your next call.”). On Free it reads “Choosing a voice model needs a paid plan.” |
See Voice.
Dictation
Section titled “Dictation”“Click the dictation button to start or stop. You can also hold Right Shift while you speak.” and “Live audio is sent through Bearly for transcription.”
| Control | Options and default | What it does |
|---|---|---|
| Enable dictation | Switch, off by default | Turns dictation on |
| Keyboard shortcut | Default Right Shift | “Hold while Bearly is focused.” to dictate |
| After dictation | Fill the composer (default), Send immediately | Whether the transcript waits for you or sends right away |
| Transcript cleanup | Switch, off by default | “Fix punctuation and phrasing with a fast, low-reasoning model.” |
| Model | Cleanup models available to you | The model that cleans up the transcript |
| Instructions | Free text | “Applied after transcription. The original audio is not sent.” |
| Vocabulary | Free text | “Names, acronyms, and technical terms.” to recognize |
| Replacements | One pair per line | “One exact spoken → written pair per line.” |
If your organization blocks it, the pane reads “Your team has disabled audio transcription.” See Voice.
Settings
Section titled “Settings”Appearance
Section titled “Appearance”Saved on this device only.
| Control | Options and default | What it does |
|---|---|---|
| Theme | System (default, follows your device’s light or dark mode), Light, Dark, Midnight, Dracula, Rose Pine, Synthwave, Nord, Corporate, Coffee, Talin, Funky | “Choose your color scheme.” In the iOS app it also switches the app between light and dark. |
| Font | Bearly (default), System, Humanist, Neogrotesque, Classic, Industrial | The interface font |
| Font size | Small (14px), Standard (16px, default), Large (18px), Largest (20px) | Text size across the app |
Get Desktop App
Section titled “Get Desktop App”Get Bearly for desktop, with Download for macOS, Windows, or Linux for the computer you’re on and Other platforms. On a phone or the iOS app it lists the computers to choose from. Downloads open in your browser. This pane doesn’t appear inside the desktop app. See Get Bearly.
Skills
Section titled “Skills”On the web, a phone browser, or the iOS app this pane reads “Use Skills in the desktop app” — “Skills install local files and can run approval-gated commands, so they need Bearly for desktop.” with Get Bearly. In the desktop app, this is where you add and manage Skills. See Connectors and Skills.
Connectors
Section titled “Connectors”“Chats using Full access can use connections you add or reconnect here without asking for tool approval.”
| Control | What it does |
|---|---|
| Your connectors | “Connect services and MCP servers to use their tools in chats and Routines.” Servers your organization supplies show “Managed by your team policy”. |
| Add custom MCP server | Adds a server by HTTPS address, or an npm package in the desktop app |
| Built-in connectors | “Add a preconfigured service, then connect your account.” Includes Notion, Linear, GitHub, and more, each with Add |
Privacy & Security
Section titled “Privacy & Security”| Control | Options and default | What it does |
|---|---|---|
| Zero Data Retention only | Switch, off by default. Saved to your account. | Bearly shows only zero-retention models, and automatic fallbacks stay on them too. Applies to chat models. See Zero Data Retention only. |
| End-to-end encryption (Beta) | Set up end-to-end encryption, or Approve this device on a new device | Encrypts new chats on your devices. After setup: Encrypt all new chats with this key, Approved devices, Approve a device, and Recovery (passkeys and Replace recovery phrase). |
| Start new chats in Full access | Switch, off by default. This device only. | “New chats on this device use your enabled tools without asking. Not recommended unless you know what you’re doing.” Asks you to confirm first. |
See Privacy and security controls and Permissions.
Billing
Section titled “Billing”Your Current Plan card (Manage Account, Invoices, Restore, Cancel, or Reactivate), Credit Boost on eligible plans, and the plan picker with Monthly and Yearly (17% off). Seat holders also see their organization seat. See Plans, credits, and limits.
Paid plans only. Current Period shows the percentage used, when credits reset, Used this month, Monthly limit, Today, and Boost remaining, with Manage and Buy Boost. Usage by service lists each month’s models and paid tools with Service, Calls, and Cost. See Plans, credits, and limits.
Phone & SMS
Section titled “Phone & SMS”| Control | What it does |
|---|---|
| Set up text messages | “Add a US or Canadian mobile number for verification codes and notifications.” Shows Not set up until you do. |
| Send test text | Sends a test message to your verified number |
| Change number | Replaces the number |
| Turn off text messages | “Stops codes and notifications. Same as replying STOP.” |
| Remove phone number | “Deletes the number from your Bearly account.” |
Verify your phone again with Action needed appears when Bearly needs you to confirm the number again. See Email and text.
Account
Section titled “Account”| Control | What it does |
|---|---|
| Version | Shows the build you’re running and when it was built |
| Lock all data | “Lock all password-protected notebooks. You’ll need to re-enter passwords.” Lock, then Lock All, relocks every password-protected project on this device. |
| Delete account | “Review what is deleted and retained, then verify this request by email.” Delete opens the deletion steps. |
| Log out | “Sign out of your Bearly account.” Bearly syncs your recent changes, then clears its data from this device. |
See Delete your account.
Devices
Section titled “Devices”“Where your Bearly account is signed in. Sign out of any device you don’t recognize.”
| Control | What it does |
|---|---|
| Sign out all other devices | Signs out everywhere except here. API keys keep working. |
| Device rows | Name, This device, approximate location, last active (“Active now” within two minutes), and Sign out |
| Browser extension and API keys | “These have separate access. Remove a key to disconnect anything using it.” Each key shows when it was created and last used, with Remove. |
The list refreshes on its own while it’s open.
Desktop
Section titled “Desktop”These panes appear only in the desktop app on Mac, Windows, and Linux. See Browser and computer.
Desktop
Section titled “Desktop”| Control | Options and default | What it does |
|---|---|---|
| Keyboard shortcut | Default ⌘ Shift P on a Mac, Ctrl Shift P on Windows and Linux. Set or Change records a new one, then Save or Cancel. Disable clears it. | “Global hotkey to summon Bearly.” |
| Always on top | Switch | “Keep the window above other apps.” |
| Auto-hide | Switch | “Hide when Bearly loses focus.” Bring it back with your shortcut. |
| Launch on boot | Enabled or Disabled (default) | Starts Bearly when you sign in to your computer |
| Latest version | Read-only | Your installed version and whether an update is available |
Browser
Section titled “Browser”| Control | Options and default | What it does |
|---|---|---|
| Enable Browser | On by default | “Keep Bearly Browser available to you and your chats. Turning it off does not delete site data.” |
| Allow chats to use Browser | On by default | Lets chats drive Bearly Browser. In Standard, Bearly asks before new sites. In Full access it doesn’t. |
| Block ads and trackers | On by default | Blocks ads and trackers in Bearly Browser |
| Import browser cookies | Choose a Browser profile | “Bring current site sign-ins from Chrome or Edge into Bearly Browser. Cookies only—never passwords, history, bookmarks, or autofill.” |
| Reset open tabs | Button | “Close tabs and clear workspace history and approvals. Site sign-ins remain.” |
| Delete browser data | Button | “Delete cookies, cache, and local site storage for this Bearly account on this device.” |
Runtime
Section titled “Runtime”| Control | What it does |
|---|---|
| Managed runtimes | “Desktop tools Bearly installs and verifies for local work.” Each shows Ready, Installing, Not installed, Error, or Verifying, when it installs, and a verify button. Refresh runtimes checks again. |
| Windows Computer Use helper | Windows only. “Install the helper for reliable control of protected and background windows.” Installing, updating, or removing it asks for administrator approval. |
| Environment variables | “Inherited by local commands, skills, video downloads, and runtime checks.” Add variable, then Save, or Reset to discard. Values are hidden until you reveal them. Saved on this device only. |
Chrome Extension
Section titled “Chrome Extension”Control Chrome from chat: “Use your regular Chrome tabs and signed-in sessions.” Bearly can navigate, read pages, fill forms, and inspect console and network activity, asking for approval in Standard.
| Status | What it means |
|---|---|
| Connected to Chrome | The extension is ready |
| Chrome extension not connected | Select Install Chrome extension, then keep Chrome and the desktop app open |
| Finishing secure connection… | Wait a moment |
| Update Bearly | This desktop version can’t manage the connection. Update the app. |
| Disabled by your workspace | “Your workspace policy does not allow Chrome control.” |
Chrome control connects on your computer and doesn’t need the extension’s own Bearly sign-in. Bearly Browser is a separate, isolated browser.
Developer
Section titled “Developer”API Keys
Section titled “API Keys”| Control | What it does |
|---|---|
| Create API Key or New Key | Opens a form with a required Note (up to 50 characters, such as “Production App”), then Create |
| Key rows | Show or hide the key, Copy, and Delete |
“Keep your API keys secure. Never share them publicly.” A key acts as your account until you delete it here or remove it under Devices. See API and agents.
Modules
Section titled “Modules”Appears only when your organization’s policy turns on Personal remote modules. Add Module takes an Endpoint (http or https), a Module Name, and a Secret Key. Connected modules show CONNECTED and Remove. “Only add modules from trusted sources.”
Settings that live elsewhere
Section titled “Settings that live elsewhere”| Setting | Where |
|---|---|
| Web, Scholar, Style, Reasoning, Memories, History for one chat | The sliders icon beside the composer. See Chat settings. |
| Permissions (Standard or Full access) | The button beside the composer. See Permissions. |
| Project defaults, sharing, passwords, folder sync | The project’s Settings. See Projects. |
| Organization members, policies, seats | Account menu → Organizations. See Run Bearly for an organization. |