Transcribe a recording

These instructions cover Bearly on the web and desktop, including the web app in a phone browser.

Transcribe turns the spoken content of an audio or video file into text. The result stays connected to the recording, so you can follow along, jump to a moment, download subtitles, or continue asking questions in the same chat.

Create a transcript

Your organization must allow Transcription and File uploads.

1. Choose Transcribe

   Type /transcribe in a chat, then select Transcribe from the command menu.

2. Attach the recording

   Select the plus icon beside the message box, choose Attach files, and add one or more audio or video files. Wait for the attachments to finish loading.

3. Send the message

   Bearly transcribes every attached recording. You can also add a follow-up request in the same message, such as Transcribe these interviews, then list the decisions and open questions.

You can attach recordings up to 1000 MB each. Transcription also has processing limits, so a large recording may still need to be compressed or divided into shorter parts. Whether a format plays or uploads can vary by device.

Review the result

The transcript appears below the media player.

• Captions follows the current point in the recording and is useful for watching or listening along.
• Table shows timestamped passages. Select a passage to jump to that point in the recording.
• Density changes how much text Bearly groups into each passage. It does not change the words in the transcript.
• If Bearly identifies different speakers, edit the Speaker names shown beneath the transcript. The names are saved when you leave each field.
• When several recordings were submitted together, use the previous and next controls to move among their transcripts.
• Select Download subtitles to save the current transcript as an SRT subtitle file.

Bearly also attaches a text copy of a completed transcript to the conversation. This lets you ask for a summary, quotations, action items, a cleaned-up interview, or answers grounded in the recording.

You do not need to choose a language before sending the file. Bearly identifies the spoken language automatically and uses its broader multilingual transcription path when the recording is outside the highest-accuracy language set. For a recording that mixes languages, review the transitions carefully; short phrases and heavy overlap can still be assigned to the wrong language.

Caution

Names, numbers, accents, and overlapping voices can be transcribed incorrectly. Check important passages against the recording before publishing or relying on exact wording.

If a file cannot be transcribed

• Confirm that it is an audio or video file and that the attachment finished loading.
• If the recording is too large to attach or process, export a smaller copy or divide it into parts.
• If some files succeed and others fail, keep the completed results and submit the failed recordings again separately.
• If the transcript is empty or inaccurate, check that the recording contains audible speech. A cleaner recording or less background noise may improve another attempt.
• If an older transcript says it is no longer available, attach the original recording and run Transcribe again.

Mark as doneYour progress is saved on this device.